Holy Trinity Church & Community Centre 
Data Privacy Notice 

The Parochial Church Council (PCC) of Holy Trinity Church, Yeovil 

1. Your personal data – what is it?   
Personal data relates to a living individual who is identifiable from that data.  
Identification can be by the information alone or in conjunction with any other 
information in the data controller’s possession or likely to come into such possession.  
The General Data Protection Regulation (GDPR) governs the processing of personal data. 

2. Who are we?   
The PCC of Holy Trinity, Yeovil, is the data controller (contact details below). This means it 
decides how your personal data is processed and for what purposes. 

3. How do we process your personal data?   
The PCC of Holy Trinity, Yeovil, complies with its obligations under the GDPR by keeping 
personal data up to date; storing and destroying personal data securely; not collecting or 
retaining excessive amounts of data; protecting personal data from loss, misuse, 
unauthorized access and disclosure; ensuring appropriate technical measures are in place 
to protect personal data.  We use your personal data for the following purposes: 
• To enable us to provide a voluntary service for the benefit of the public in Yeovil 
and the surrounding district 
• To administer membership records 
• To fundraise and promote the interests of the church 
• To manage our employees and volunteers 
• To manage our church and centre bookings 
• To maintain our own accounts and records (including the processing of gift aid 
applications) 
• To inform you of news, events, activities and services running at Holy Trinity 
Church & Community Centre 

4. What is the legal basis for processing your personal data?   
Explicit consent of the data subject so that we can keep you informed about news, 
events, activities and services, and keep you informed about diocesan events.  Processing 
is necessary for carrying out legal obligations in relation to Gift Aid or under employment, 
social security or social protection law, or a collective agreement.  A not-for-profit body 
carries out the processing with a religious aim provided.  The processing relates only to 
members or former members (or those who have regular contact with it in connection 
with those purposes).  There is no disclosure to a third party without consent. 

5. How do we share your personal data?   
We treat personal data as strictly confidential and only share this information with other 
members of the church to carry out a service to other church members or for purposes 
connected with the church. We will only share your data with third parties outside of the 
parish with your consent. 

6. How long do we keep your personal data?   
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of 
Your Parish Records”, which is available from the Church of England website 
www.churchofengland.org.  Specifically, we retain electoral roll data while it is still 
current; gift aid declarations and associated paperwork for up to 6 years after the 
calendar year to which they relate; and parish registers (baptisms, marriages and 
funerals) permanently. 

7. Your rights and your personal data   
Unless subject to an exemption under the GDPR, you have the following rights with 
respect to your personal data: 
• You have the right to request a copy of your personal data, which the PCC of Holy 
Trinity, Yeovil, holds about you. 
• You have the right to request that the PCC of Holy Trinity, Yeovil, correct any 
personal data subsequently found to be inaccurate or out of date. 
• You have the right to request the erasing of your personal data where it is no longer 
necessary for the PCC of Holy Trinity, Yeovil, to retain such data. 
• You have the right to withdraw your consent to the processing at any time. 
• You have the right to request that the data controller provide the data subject with 
his/her personal data and, where possible, to transmit that data directly to another 
data controller (known as the right to data portability).  [Only applies where the 
processing is subject to consent or is necessary for the performance of a contract 
with the data subject and, in either case, the data controller processes the data by 
automated means]. 
• You have the right, where there is a dispute in relation to the accuracy or processing 
of your personal data, to request a restriction on any further processing. 
• You have the right to object to the processing of personal data (where applicable). 
[Only applies where the processing reflects legitimate interests (or the performance 
of a task in the public interest/exercise of official authority); direct marketing and 
processing for the purposes of scientific/historical research and statistics]. 
• You have the right to lodge a complaint with the Information Commissioners Office. 

8. Further processing   
If we wish to use your personal data for a new purpose, not covered by this Data 
Protection Notice, then we will provide you with a new notice explaining this new use 
prior to commencing the processing and setting out the relevant purposes and processing 
conditions.  Where and whenever necessary, we will seek your prior consent to the new 
processing. 

9. Contact Details   
To exercise all relevant rights and/or queries of complaints please, in the first instance, 
contact: 

Rachel Evans (Parish Administrator) 
Telephone Contact: 01935 415266 
Email Contact:  HTYOffice@protonmail.com

You can contact the Information Commissioners Office: 
Telephone Contact: 0303 123 1113 
Email Contact: https://ico.org.uk
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, 
Cheshire, SK9 5AF 

Reverend Dan Young & PCC of Holy Trinity Church, Yeovil 

Verified March 2020